Define seasonal budgets and goals as a team and plan how you will achieve them
Seasonal goals can help your team plan the season and give purpose and direction to the team. To archive those proficiently, clear rules about the desired commitment from both the players and the association is a must. Being upfront with the costs allows everyone to plan their season within their means. Setting goals is an instrumental tool in creating and guiding a team. Without a common goal, it will be difficult for a team to work together and feel like they are accomplishing things together. Having a seasonal goal or highlight, whether it be attending a tournament or holding a seed at national competitions, can be a good marker for the team's progress during the year. Clearly stating the time and financial commitments related to achieving that goal will enable players to plan accordingly. If for some reason, a player or group of players cannot attend or accomplish this goal, then it would be wise to review what is needed or to change the goals that were set out in the beginning if it is not possible to provide the necessary resources.
Suppose you have set your seasonal goals as a team, however, you notice that a player or a group of players are consistently unable to contribute to those. In that case, you should consider how your team or association can help. For example, if you are a mixed team and players are unable to attend seasonal highlights due to financial reasons, consider finding a way to financially support these players so that they will have equitable access to team experiences and achievements. Financial compensation could be achieved by reducing the yearly membership and could also include fundraising efforts for a player fund.
Include everyone that is relevant to this process of giving and receiving financial aid. It is important that this is not only a sign of goodwill but also openly accepted by everyone. Sometimes well-intended help can have a very negative effect if not talked about before offering.